IDT Travel and Lodging Reimbursement

IDT Travel and Lodging Reimbursement

As of 1 Oct 2023, RTS (myFSS) is no longer being used for IMA/PIRR travel reimbursement.  In addition, HOW DTS is used changed and the IDT lodging and IDT travel reimbursement process is different.  Click the "DTS Transition" link at the top of the website for more information. 

IDT Travel Pay

NEW!  For grades E-7 and below, travel pay IS AUTHORIZED for travel to or from the place of IDT. For E-8, E-9 and officers, it may be authorized for specific AFSCs or duty locations, provided the member is traveling more than 150 miles to the assigned duty location. Each year a list of “Critical AFSCs” is posted in the IDT Travel Reimbursement Guide (see below). Those AFSCs are allowed travel reimbursement to their assigned duty location ONLY. For other duty locations, contact the Detachment or reference the JTR. Use the IDT Travel Reimbursement Guide (below) to determine your eligibility.  

To submit for IDT travel reimbursement, submit an orders request for IDT Outside Normal Commute -- create a DTS authorization using the IDT Travel Quick Guide. 

Per Diem and rental cars are not authorized for IDTs. Use of the dining facility is authorized at no charge for enlisted airmen only, if available. Have a printed 40A to show at the DFAC to prove status.

For IMAs who don't qualify for IDT travel, one option is to combine AT and IDTs.  You travel out and back on your AT travel entitlement and perform IDTs while you're there.  

IDT Lodging
IRs must schedule their base lodging when the supervisor approves their requested IDT schedule in UTAPS-Web. Non-commuting IRs are authorized lodging reimbursement during the dates authorized on the UTAPS-Web generated AF Form 40A, including the night before duty begins.  This applies to both paid and non-paid IDTs (outlined in the Joint Travel Regulation, para. 032303, Table 3-8, Rule 6).  To claim lodging expenses, you'll submit a local voucher in DTS following the steps in the IDT Lodging Quick Guide

Helpful Links Document Links

Travel Navigation

Have questions about the DTS transition, orders, travel, or pay?  Join the HQ RIO Customer Service Hour each Thursday at 1100 MST/1300 EST.  HQ RIO and detachment staff members will be on hand to assist you.

Join ZoomGov Meeting

Meeting ID: 161 385 4292
Passcode: 936906

Information is current as of June 17, 2024

Travel Reimbursement Office:

- Currently Open MYFSS: 122 cases
RTS: currently working vouchers submitted 12 June, 2024
DTS (AT, MPA, RPA): currently working vouchers signed 6 June, 2024 (151 awaiting review)
        - Once reviewed, these vouchers to go the detachment for approval
DTS (IDT Travel, Mileage Only): currently working vouchers submitted 11 June, 2024
        -  IDT Travel and Mileage Only vouchers go straight to approval after the member submits
DTS (IDT Lodging): currently approving vouchers reviewed 11 June 2024
PCS: currently working vouchers submitted 16 June, 2024

Due to increased seasonal voucher volume, members can expect processing timelines of up to 30 business days to receive payment; this is contingent upon a complete and accurate voucher submission to TRO for processing.

FYSA:  Once vouchers complete technician review, they route through an auditor prior to being processed for payment.  Once audit is complete, anticipate approx. 14 business days for Advice of Payment (AOP) generation in myPay and payment to your account/GTC.

Actions for the Member:

1) File your Travel Voucher within 5 business days of completion of travel per the JTR. 

2) Monitor DTS or myFSS for corrections to your voucher as appropriate, and respond as soon as possible. 

3) Ensure your email is correct in your DTS and myFSS profiles to prevent delays in receiving notifications.

4) Communicate with your Detachment as soon as possible if your voucher is not meeting the processing times outlined above.

5) If reimbursement delays will likely cause your GTC balance to become past due, or if you anticipate reaching your credit limit due to back-to-back travel, discuss placing your GTC in Mission Critical Status with your active component GTC monitor as soon as possible. 

Making Travel Arrangements

- IDT Travel

- Lodging
- Airline Reservations
- Car Rental

GTCC Policies
- Who oversees your GTC
- GTC website

TFSC: 1-800-525-0102 - DSN: 665-0102

AFRC/FM Systems Help Desk (AROWS-R, UTAPSweb): 
Hours: 7 a.m. to 5 p.m. EST, Monday-Friday excluding Federal Holidays
UTA Weekend Hours:  1000-1400 EST per UTA Support Schedule
Phone (Toll Free): 1-877-294-5822 / DSN: 497-0166

Contact your detachment Organizational Defense Travel Administrator (ODTA).

RIO Connect

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Graphic link The Guide for Individual Reservists page

Quick Guides page graphic link