Making Travel Arrangements

CTO

IRs must use the Commercial Travel Office (either through DTS or by calling the CTO) for any travel which is reimbursable.  For booking travel outside of DTS, call the CTO that services your active component unit of assignment.  Be sure to tell them you are a reservist.  If you have difficulty finding the number for your unit's servicing CTO, you can use the phone number found on this list.  Although it is labeled "after hours," these are the direct phone numbers for the service Travel Management Companies. 

Helpful Link

Lodging

For any lodging reservations that are reimbursable (official travel), IRs need to book through DTS or directly with the on-base lodging at the duty location.  If you are doing IDTs, your 40A serves as a substitute for orders.  If the on-base lodging is not available, a non-availability statement will be necessary to file with your travel voucher.  Without a non-availability, your reimbursement is capped at the rate of on-base lodging/per diem at that location. You can book most on-base lodging facilities online:

Helpful Links

Airline Reservations

If orders have already been approved, check the back of your orders to see whether the voucher will be filed in DTS or RTS.

- If DTS, members should log into DTS and book flights and lodging through the system.

- If RTS (or if orders are not yet approved), IRs can book travel by calling their base of assignment’s CTO or by calling the number for their unit's location from the DTMO TMC After-Hours List.

DON'T FORGET! Reservists can make flight reservations without approved orders, but approved orders (or a VOCO) must be submitted to CTO no later than 72 hours prior to travel.

If you qualify for IDT Travel reimbursement (Critical AFSC list), you may use the CTO to book your flights if you have already submitted your "IDT at Home Station" TDY request in AROWS-R.  That "TDY order" will need to be given to the CTO 3-days prior to your flight.  You can also get your airline tickets on your own, however. 

It MAY be possible to use Space-R travel for IDT travel.  According to AFI 24-605, V2, para 2.22:

2.22.  Inactive Duty Training (IDT).  Reserve component forces authorized in DoDI 4515.13, to travel on DoD aircraft for reserve inactive duty training, may be eligible to use a non-billable CIC (see Table 2.1).
      2.22.1.  Approved travel authorization may include a memorandum letter or appropriate service form, directing a member to perform IDT and must indicate the dates and locations of training and be signed by an approving authority other than the member. (T-2).
      2.22.2.  PSAs will process IDT travelers who are not pre-booked as space-r, after all other travel priority “4” passengers using travel priority “4 and type travel code “NR”. (T-2).
 

Car Rental

IRs may request a compact car rental while on orders (AT, MPA, RPA, school) by noting it on the orders request and submitting a completed Rental Car Worksheet to their detachment's orders writer.  Rental cars are not reimbursable for IDT days.  

Document Link

Travel Navigation

Information is current as of 19 Oct 2021

Travel Reimbursement Office:

  • Travel Order Vouchers: currently working transactions submitted 18 Sept 2021
  • IDT Vouchers: currently working transactions submitted 1 Sept 2021
  • PCS Vouchers: currently working transactions submitted 21 Sept 2021

Due to an surge in IMA travel and manning issues, you can expect a longer than usual wait for reimbursement submissions.   Allow 40-45 business days after submitting a complete and accurate voucher for payment. If your voucher is outside these processing times, please contact the Total Force Service Center (TFSC) at 1-800-525-0102 or your assigned detachment with your MyPers ticket number. The TFSC or Det will contact the HQ RIO TRAVEL for oversight/updates.

Making Travel Arrangements
  • CTO
  • Lodging
  • Airline Reservations
  • Car Rental
GTCC Policies
  • Who oversees your GTC
  • GTC website

TFSC: 1-800-525-0102 - DSN: 665-0102

AFRC/FM Systems Help Desk (AROWS-R, UTAPSweb): 
Hours: 7 a.m. to 5 p.m. EST, Monday-Friday excluding Federal Holidays
UTA Weekend Hours:  1000-1400 EST per UTA Support Schedule
Phone (Toll Free): 1-877-294-5822 / DSN: 497-0166
Email: AROWS-R: AFRCFM.AROWSR@US.AF.MIL or UTAPSweb:  AFRC.UTAPSWEB@US.AF.MIL

FOR DTS SUPPORT:
Contact your Organizational Defense Travel Administrator (ODTA).

RIO Connect

RIO Connect phoneApple Store link to downloadGoogle Play Store download link

Guides

Graphic link The Guide for Individual Reservists page

Quick Guides page graphic link